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Grain career site
Singapore

Spaceperson (Office Manager + Admin)

Mission:

Organise our space and help our people.

Outcomes:

  • eNPS (Employee Net Promoter Score) > 80

  • Responsible with not need to be chased to follow up on tasks

  • People smile when they come into our Grain spaces

The ideal candidate:

  • Loves people

  • Radiates positivity

  • Knows how to have fun

  • Organises stuff really well

  • Can multitask

  • Pays attention to details (show us by including the word “Delight” in your application.)

  • Is highly reliable

  • Communicates well across different teams in Grain

Responsibilities:

  • Take care of our Grain spaces to ensure a productive and welcoming environment

  • Be an administrative superhero and keep Grain’s processes running smoothly and efficiently

  • Organise and file documents and records and processes

  • Assist with administrative tasks (e.g., answering government surveys, performing actions on government portals)

  • Purchase and maintain pantry and office supplies at par level

  • Assist in preparing for meetings (e.g., research topics, prepare documents)

  • Support the leadership team in any way needed

  • Perform any other ad hoc tasks as assigned from time to time

What’s in it for you:

  • Work with a fast growing, at the same time, lean and mean team, to make real world impact.

  • Have a lot of ownership and drive your own results.

  • Work with smart people who sweat the details and push for the highest standards.

You should include these in your application:

  • CV or LinkedIn profile

  • Tell us about a time you had to work on a highly challenging task. How did you overcome it?

  • What motivates you?

  • What's your favourite food and where do you get it? Why?

Locations
Singapore
Employment type
Full-time

WHAT’S THE INTERVIEW PROCESS LIKE?

The process can differ between roles, but we usually start with a quick screening call followed by in-person interviews to be sure we’re on the same page and a good fit for each other.

1. Quick 45 minute screening interview to make sure we are on the same page. Here, we try to briefly understand cultural fit, where you’re at, what you’re optimising for, strengths and weaknesses, relevant experience, etc.
2. 1–1.5 hour deeper interview with the functional lead. There may be some overlapping questions here — we don’t compare notes between interviews to keep the process independent.
3. [Only certain roles] 3–4 hour practical interview.
4. [Only certain roles] Interview with CEO/COO.
5. Reference check.

If you have read this far, some useful tips:

• Always follow up after each interview - tell us things you learned, what you enjoyed, why you would be a good fit, ask more questions, supplement your answers — this will go a long way!
• This is a basic detail but people fail at it and we are the kind of company that likes helping you out — reply all in your emails. Make sure everyone that needs to be in the loop (especially your champions in this case!) are to/cc-ed in each thread.
• “Any questions for me?” → The right answer is always yes. And belt out the 3 questions you prepared for this interview. Some good questions: “How did I do in this interview? Please give me brutal feedback.”, “Pre-mortem: If I joined Grain and I was no longer with you all in 6-12 months. Why?”, “What do you think are the most important traits for this job?”
• Pro tip for sales interviews: Sales is more about asking questions, instead of talking. Learn this in 1:38 minutes here.
Singapore

Spaceperson (Office Manager + Admin)

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@grain.com.sg